Calm project collaboration for teams and their clients.

One calm place for projects, people and clients

Sawadoo keeps a project's to-dos, cards, messages, files, schedule and chat together, and lets clients see exactly what you choose to show them.

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Sawadoo is in private preview. Leave your email and we'll invite you.

The Sawadoo home screen: starred projects, project folders and project cards with the people on each.

Everything a project needs, in one place

Each project has its own set of tools. Switch on the ones a project needs, rename them, and add a second one when one is not enough.

Easy migration from your old platform: projects, to-dos, files and people come over in a few clicks, and nothing changes there.

Projects and to-dos

Work that is written down gets done

Break a project into to-do lists, group them, and assign each to-do to one person or several. Everyone sees what is due, who has it and how far the list has come.

Assign to people or whole groups, with a due date or a date range
Notes, attached files, comments and a notice when a to-do is completed
Progress on every list, and reports for overdue, upcoming and unassigned work

A to-do list in Sawadoo with assignees, due dates and a progress bar.

Boards

See where every request stands

A board moves work through stages you define. New cards land in Triage, move through your own columns, and finish in Done, or wait in Not now.

Your own columns, with colours and an on-hold area in each
Steps inside a card, each with its own assignee and due date
Drag cards between columns; every move is recorded in the activity feed

A board in Sawadoo with Triage, in-progress columns and Done.

Message board and files

Decisions and documents that stay findable

Post announcements and questions as messages with categories instead of long email threads. Keep documents and files next to the work, in folders, with version history.

Message categories, pinned messages, comments and reactions
Documents with version history; uploads with image and PDF preview
Search across projects, filtered by project, tool, person and time

A message in a client project in Sawadoo, marked as visible to clients, with a request for the client's approval beside it.

Chat and check-ins

Quick questions without another app

Every project can have a chat room. Direct messages are private conversations with one person or a small group. Check-ins ask a question on a schedule and collect the answers in one thread.

Live delivery, mentions, reactions and attachments
Check-in questions on the days and time you choose, in each person's time zone
Quiet hours hold notifications outside each person's working hours

A project chat room in Sawadoo with messages from several people.

Client access

Bring clients in, and decide exactly what they see

Invite clients to a project without exposing internal work. A permission profile sets what each client may do, and anything not marked visible to clients stays hidden everywhere: lists, search, counts, notifications and the API.

Viewer, Commenter and Contributor profiles, or your own set of switches
Choose per project which tools clients can open
Access that ends on a date you set
Preview a project as a client before you invite them
Ask a client to approve an item, and keep the answer on record

AI assistant and agents

Ask your workspace

The assistant answers questions about your projects in plain language and links every answer to the items it came from. It sees only what you can see.

Answers with links to the to-dos, cards and messages behind them
Changes are shown as a preview and made only after you confirm
Optional agents turn forwarded emails into cards and write a daily digest
Monthly allowances per plan, your own AI key for no limits, and an off switch for each account

The Sawadoo assistant panel answering a question about overdue work, with links to the items.

Email in

Forward an email, keep it with the project

Each project can have its own address. Mail sent or forwarded to it is filed in the project with its attachments, where the team can discuss it and reply to the sender.

A private address per project inbox
Reply to the sender from inside the project; their answer comes back to the same thread
Reply to any notification email and your reply becomes a comment

Example project address

orders-k7q2mx@in.sawadoo.com

API and MCP

Built to be connected

Every route is documented in an OpenAPI 3.1 specification, with OAuth 2, webhooks, an MCP server and personal access tokens.

REST API with an OpenAPI 3.1 specification generated from the code
OAuth 2 with PKCE and device flow, and personal access tokens
Webhooks per project, signed with HMAC and retried with back-off
A native MCP server, so AI tools can work in your account with your permissions

REST API: https://api.sawadoo.com
MCP server: https://mcp.sawadoo.com/mcp

Example: list projects with a personal access token

curl https://api.sawadoo.com/1000001/projects.json \
  -H "Authorization: Bearer ***" \
  -H "User-Agent: My integration (me@mycompany.com)"

Read the API reference

Try Sawadoo with your next project

Set up an account in a couple of minutes, invite your team, and add a client when you are ready.

Request access

Private preview: we'll email you an invitation. Clients and guests are always free.